Advataxes 1.4.1

Advataxes is a specialized employee expense report application that effectively manages recoverable Canadian GST, HST, and QST. This application offers functionality for both expense claims and allowances reimbursed by organizations, making it a noteworthy tool for businesses operating in Canada.

• Comprehensive VAT Handling: Advataxes accounts for Canadian Value Added Taxes, encompassing the Goods and Services Tax (GST), Harmonized Sales Tax (HST), and Quebec Sales Tax (QST) during the completion of expense reports.
• Rule Updates: The app ensures that major GST, HST, and QST regulations affecting employee expenses are consistently updated, allowing for accurate calculation of claimable taxes across different provinces.
• Dynamic Tax Rate Updates: GST, HST, and QST rates within the app are regularly updated to reflect current standards.
• Tax Calculation Flexibility: Users can select whether to calculate GST, HST, and QST on a tax-included or tax-excluded basis based on their preferences.
• Exact Method Application: The app employs the exact method for calculating GST/HST and QST purposes, enhancing accuracy for users.
• Travel Distance Calculator: For travel-related expenses, a distance calculator measures the distance between two North American locations in kilometers.
• Hotel Expense Management: The application includes a feature that simplifies the calculation of average hotel costs per employee per night.
• Robust Warnings and Security Features: Advataxes comes with various alerts for duplicate expenses, tip thresholds, and incompatible values to maintain compliance and accuracy.
• Multi-Level Approval Workflow: Users can set up two approval levels for expense reports: first reviewed by supervisors before forwarding to finance departments. If modifications are necessary, reports can be returned directly to employees.
• Customizable Chart of Accounts: Organizations can define specific accounting segments within their chart of accounts while also setting the appropriate financial year-end. Expense reports can be easily exported in CSV format for seamless integration into accounting software.
• Digital Receipt Management: Employees can upload pictures of receipts that are securely stored digitally. The web application also allows PDF receipts to be attached to expense reports, ensuring comprehensive documentation of all expenses.
• Foreign Currency Conversion: Advataxes automatically converts various foreign currencies such as USD, EUR, GBP, and others to CAD, facilitating international transactions.
• Bank Card Transaction Integration: Users can import bank card transactions from CSV or PDF formats directly into the app through a web connection.
• Bilingual Support: The application is accessible in both English and French at the employee level, enhancing usability for diverse workforces.
• Award-Winning Software: Recognized with the Innovative Travel Technology Award by Levvel Research, Advataxes replaces traditional tax codes with matrices for more accurate tax calculations based on provincial regulations. This innovative approach ensures that not all employees need expert knowledge in tax matters to effectively use the app.

The application is available exclusively online, with data securely stored in a Canadian datacenter. Notably, Advataxes can be utilized by non-Canadian tax registrants for filing travel expenses as well. The distance calculator caters to U.S. points of interest and provides measurements in miles.

This comprehensive approach streamlines the expense reporting process significantly, making it efficient for organizations to manage employee expenses while ensuring compliance with applicable tax laws.